Real Estate Instant Lead Response Automation
Reply to every property enquiry within 60 seconds with a tailored viewing offer and agent assignment.
What is this automation?
Speed-to-lead is the single biggest predictor of which agent wins the listing. Most agencies respond in hours; the top 5% respond in seconds. This automation puts your agency in the top 5% without adding any headcount.
The Problem
Your portal leads arrive into an inbox, get reviewed in batches, and most don't get a reply for hours. By the time your agent calls, the buyer has already booked a viewing with a competitor.
The Solution
Every property enquiry is parsed, matched to the assigned agent and to similar listings, and replied to within 60 seconds with a personalised email offering three viewing slots. The buyer's preferences are logged to the CRM automatically.
Step-by-step workflow
Lead Webhook
Portal sends new enquiry via webhook to n8n.
Parse Property + Buyer
Extract listing reference, budget, area, and contact details.
Assign Agent
Match listing to its assigned agent or to the closest available agent on rota.
Find Comparable Listings
Pull 2–3 similar listings to include in the reply.
Send Personalised Email
AI-personalised reply with three Calendly viewing slots and comparable listings.
Slack the Agent
Post lead summary + offered slots to the agent's Slack DM.
Add to Nurture
If no reply in 48 hours, add to the cold-lead nurture sequence.
Tools used
What you can expect
Related automations
Want this automation built for you?
We'll set up the entire workflow — integrated with your tools, tested, and ready to go. Typical turnaround: 2–5 business days.