Appointment Booking & Reminder Automation
Eliminate no-shows with automated multi-touch reminders and easy rescheduling.
What is this automation?
No-shows cost service businesses thousands per month. This automation sends the right reminders at the right time, making it easy for clients to confirm, reschedule, or cancel ahead of time.
The Problem
Clients book appointments and then forget, or don't bother to cancel. You end up with blocked calendar slots and wasted time waiting for no-shows.
The Solution
Automated sequence of reminders at 48 hours, 24 hours, and 2 hours before every appointment. Easy rescheduling link included. No-shows trigger an immediate follow-up.
Step-by-step workflow
Appointment Booked
Calendly booking triggers webhook to n8n.
Confirmation Email
Immediate confirmation with location/video link.
48-Hour Reminder
Email reminder with option to reschedule.
24-Hour Reminder
SMS reminder with one-tap confirm/reschedule.
2-Hour Reminder
Final SMS with direct link.
No-Show Follow-Up
If no-show detected, auto-trigger re-booking email.
Tools used
What you can expect
Related automations
Want this automation built for you?
We'll set up the entire workflow — integrated with your tools, tested, and ready to go. Typical turnaround: 2–5 business days.