Auto-Reconcile Payment Records
Automatically match bank transactions to invoices and reconcile your accounts daily.
What is this automation?
Bank reconciliation is one of the most tedious bookkeeping tasks. This automation matches transactions to invoices by reference, amount, and date — reconciling your accounts daily without human intervention.
The Problem
Your bookkeeper spends hours every week manually matching bank transactions to invoices in Xero. Errors creep in, and month-end is always stressful.
The Solution
Nightly workflow pulls your bank feed, matches each transaction to the most likely invoice in Xero, reconciles matching items, and flags exceptions for human review. Month-end becomes a 30-minute task.
Step-by-step workflow
Nightly Trigger
Workflow runs every night at 11pm.
Pull Bank Feed
Fetch unreconciled bank transactions from Xero.
Match by Reference
Attempt to match each transaction by payment reference.
Match by Amount & Date
For unmatched items, try fuzzy matching by amount and date range.
Auto-Reconcile Matches
Reconcile all confident matches automatically in Xero.
Flag Exceptions
Send list of unmatched transactions to bookkeeper for review.
Send Daily Report
Email reconciliation summary to finance team.
Tools used
What you can expect
Related automations
Want this automation built for you?
We'll set up the entire workflow — integrated with your tools, tested, and ready to go. Typical turnaround: 2–5 business days.